Quick answer
Otter: most popular, 300 min/mo free, $16.99 Pro. Fireflies: best CRM integrations, 800 min/mo free, $18 Pro. Fathom: completely free unlimited for individuals. Fathom for solo professionals; Otter for individuals needing more features; Fireflies for sales teams using CRMs.
AI meeting notes went mainstream in 2024-2025. By 2026, three tools dominate, each with a clear sweet spot.
How to pick
- Free individual use → Fathom
- Most polished individual experience → Otter Pro
- Sales team with CRM → Fireflies
- Privacy (no bot in meeting) → Fathom or Granola
- Multilingual team → tldv
Honest free-tier reality: Fathom is genuinely free with no limits for individual professionals. If you do not need CRM sync or Otter-specific features, Fathom is the no-brainer.
Related reading
Bottom line
Fathom for free, Otter for polished individual, Fireflies for sales teams. Try Fathom first — it is genuinely free and surprisingly good.